Project Initiation Phase
The project initiation phase is the first stage of the project lifecycle, in which the project is defined and authorized. This is where the project team is assembled and the project manager is appointed. The objectives of the project initiation phase are to: – Define the scope, objectives and deliverables of the project – Identify and select the project delivery approach – Develop the project charter – appoint the project manager and core team – Obtain approvals from relevant stakeholders.
Define the scope
The first step in any project is to define the scope. This includes understanding what the project is trying to achieve, and what are the boundaries of the project.
In order to define the scope, you need to answer some important questions:
What are the objectives of the project?
How will success be measured?
What are the deliverables?
Who is the customer or stakeholder?
What are the constraints of the project?
Once you have answers to these questions, you can start creating a scope statement. The scope statement should be a clear and concise description of what the project is all about, and what it will deliver. It should also include any exclusions from the scope, so that there is no confusion later on.
Confirm requirements
Project initiation is all about getting the right people on board and ensuring that everyone is clear about what the project entails. The first step is to confirm the requirements with all of the stakeholders. This involves sitting down with them and going over what the project will entail, what their roles will be, and what they need to do in order to make it a success. Once everyone is on the same page, you can move forward with confidence knowing that everyone knows what needs to be done.
Commit resources
The first step in any project is to commit the necessary resources. This includes assigning a project manager and gathering a team of experts who can help you see your project through to completion. You’ll also need to secure funding and set a timeline for your project. Once you have all of the resources in place, you can move on to the next phase of your project.
Build a roadmap
A roadmap is a document that details the major goals and milestones for a project. It can be used to track progress and keep everyone on the same page.
There are many different ways to build a roadmap. The most important part is to make sure it is clear and concise. Start by listing out the major goals of the project. Then, add in any milestones that need to be met along the way. Finally, include a timeline for each goal and milestone.
Making a roadmap can seem daunting, but it doesn’t have to be. Use this guide to help you get started:
- List out the major goals of the project.
- Add in any milestones that need to be met along the way.
- Include a timeline for each goal and milestone.
- Make sure it is clear and concise.
Estimate costs and schedule
Assuming you have a project manager and they are doing their job, they will be developing a project schedule and cost estimate. The project schedule is a document that lists out all of the tasks that need to be completed in order to finish the project, as well as when each task needs to be completed. The cost estimate is a document that lists out all of the costs associated with completing the project, such as materials, labor, and other indirect costs.
The project manager will use these two documents to develop a budget for the project. The budget will include all of the costs that are necessary to complete the project on time and within scope. Once the budget is approved by the client or sponsor, the project can move into the execution phase.